# Terms of Service for HRM – Employee Attendance

**Last Updated: October 30, 2025**

## 1. Acceptance of Terms

By downloading, installing, or using the HRM – Employee Attendance app (“the App”), you agree to be bound by these Terms of Service (“Terms”). If you do not agree to these Terms, do not use the App.

## 2. Description of Service

HRM – Employee Attendance is a mobile application that enables employees to:
– Check in and check out with photo verification
– Track attendance and working hours
– Submit leave requests
– View attendance history and reports

## 3. Eligibility

– You must be at least 16 years old to use this App
– You must be an authorized employee of a company using this service
– You must have valid login credentials provided by your employer

## 4. User Account

### 4.1 Account Creation
– Accounts are created by your employer’s HR department
– You are responsible for maintaining the confidentiality of your credentials
– You agree not to share your account with others

### 4.2 Account Security
– Notify your HR department immediately if you suspect unauthorized access
– You are responsible for all activities under your account
– Use strong passwords and keep them secure

## 5. Acceptable Use

### 5.1 You Agree To:
– Use the App only for legitimate attendance tracking
– Provide accurate information when checking in/out
– Check in only when you are physically at your work location
– Use your own face for photo verification

### 5.2 You Agree NOT To:
– Use another person’s account or credentials
– Check in on behalf of another employee
– Falsify your location or attendance data
– Use the App for any illegal or unauthorized purpose
– Attempt to bypass security measures
– Reverse engineer or decompile the App
– Use automated systems to interact with the App

## 6. Privacy and Data Collection

### 6.1 Data We Collect
– Location data (only when checking in)
– Photos (for identity verification)
– Attendance records
– Device information

### 6.2 How We Use Data
– All data is used solely for attendance tracking
– Data is stored on your company’s server
– See our Privacy Policy for complete details

### 6.3 Your Rights
– You have the right to access your data
– Contact your HR department for data requests

## 7. Company Configuration

### 7.1 Backend Server
– This App requires connection to a backend server
– Your company is responsible for server setup and maintenance
– Server configuration is managed by your IT department

### 7.2 API Endpoint
– Companies must configure their own API endpoint
– PGS-CROP Technology provides the mobile app only
– Backend infrastructure is the company’s responsibility

## 8. Location Services

### 8.1 When Location is Used
– Location is accessed ONLY when you check in/check out
– Location is NOT tracked when app is in background
– Location is NOT tracked continuously

### 8.2 Purpose
– Verify you are at an authorized work location
– Prevent time theft and buddy punching
– Ensure compliance with company attendance policy

## 9. Photo Verification

### 9.1 Photo Requirements
– You must use your own face for verification
– Photos must be clear and recognizable
– Fake or manipulated photos are prohibited

### 9.2 Photo Usage
– Photos are used for identity verification only
– Photos are stored on your company’s server
– Photos are accessible only to authorized HR personnel

## 10. Intellectual Property

### 10.1 App Ownership
– The App is owned by PGS-CROP Technology
– You receive a limited license to use the App
– You do not acquire ownership rights

### 10.2 Restrictions
– You may not copy, modify, or distribute the App
– You may not create derivative works
– All rights not expressly granted are reserved

## 11. Disclaimer of Warranties

THE APP IS PROVIDED “AS IS” WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:
– Warranties of merchantability
– Fitness for a particular purpose
– Non-infringement
– Accuracy or reliability of data

## 12. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:
– PGS-CROP Technology shall not be liable for any indirect, incidental, special, or consequential damages
– Our total liability shall not exceed the amount paid (if any) for the App
– We are not responsible for data loss or system failures on your company’s server

## 13. Indemnification

You agree to indemnify and hold harmless PGS-CROP Technology from any claims, damages, or expenses arising from:
– Your violation of these Terms
– Your violation of any law or regulation
– Your misuse of the App
– Your violation of any third-party rights

## 14. Company’s Responsibilities

Your employer is responsible for:
– Providing accurate API endpoint configuration
– Maintaining the backend server
– Ensuring compliance with labor laws
– Managing employee data according to privacy laws
– Providing technical support for server issues

## 15. Termination

### 15.1 By You
– You may stop using the App at any time
– Contact your HR department to deactivate your account

### 15.2 By Your Employer
– Your employer may terminate your access at any time
– Termination typically occurs upon employment termination

### 15.3 By Us
– We may suspend or terminate the service for violations of these Terms
– We may discontinue the App with reasonable notice

## 16. Updates and Modifications

### 16.1 App Updates
– We may release updates to improve functionality
– Updates may be required for continued use
– You agree to install updates as needed

### 16.2 Terms Updates
– We may modify these Terms at any time
– Continued use after changes constitutes acceptance
– Material changes will be notified in the App

## 17. Governing Law

These Terms are governed by the laws of [Your Jurisdiction], without regard to conflict of law principles.

## 18. Dispute Resolution

### 18.1 Informal Resolution
– Contact us first to resolve disputes informally
– Email: support@pgscrop.com

### 18.2 Arbitration
– Disputes will be resolved through binding arbitration
– Arbitration will be conducted in [Your Jurisdiction]
– You waive the right to participate in class actions

## 19. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force and effect.

## 20. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and PGS-CROP Technology regarding the App.

## 21. Contact Information

For questions about these Terms:

**Email**: support@pgscrop.com
**Privacy Questions**: privacy@pgscrop.com
**Developer**: PGS-CROP Technology
**Address**: Số 45, đường Quang Trung, Tp Vinh, Nghệ An

## 22. Acknowledgment

By using the App, you acknowledge that:
– You have read and understood these Terms
– You agree to be bound by these Terms
– You are authorized to use the App by your employer

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**Developer**: PGS-CROP Technology
**Last Updated**: October 30, 2025
**Effective Date**: October 30, 2025

© 2025 PGS-CROP Technology. All rights reserved.